The township clerk is the keeper of all township records except for active general assistance cases. The clerk is required to keep accurate records of all township board meetings and maintain records of the board’s executive sessions. (Statute requires these minutes be reviewed every six months.)
During town board meetings the clerk records roll call votes. The clerk also serves as the local election authority and is responsible for accepting petitions concerning township elections and/or referendums. In this capacity, the clerk is responsible for publishing or posting certain specific notices, including notices for the highway commissioner.
As ex-officio clerk of the road district, the township clerk maintains all records for the highway commissioner. The clerk must also witness bid openings for both the township and the road district. The clerk must countersign all road district orders for payment prior to audit or approval by the township board. The clerk also delivers all approved claims for payment to the supervisor.
Integrity and accuracy are important in any court action involving the township’s official records. Clerical may evolve from the work clerk, but the clerk is not necessarily the township board’s secretary. However, much as a competent secretary is a vital cog in the machinery of a well-oiled office, the township clerk is critical to the operation of township government.